Privacy Policy

1. Introduction & Data Controller

At Qubits Spanish Water Dogs ("we," "our," or "us"), based on the Upper East Side of New York City, New York, we respect your privacy and are committed to protecting the personal information you share with us. The data controller for information collected through this website is Christopher Mejo.

Our program operates in close partnership with our dog training business, Gotham Paw, which is under the same ownership. Because Gotham Paw and Qubits Spanish Water Dogs share common ownership, sharing relevant application details between them to evaluate and coordinate service dog training is an internal operational process rather than a transfer to an unrelated third party.

This Privacy Policy outlines how we collect, use, maintain, and protect information gathered through our website (https://qbits-swd.netlify.app), our online application, our downloadable fillable PDF questionnaire, and direct email communications sent to dog@cmejo.com.

2. Information We Collect

We collect information that you voluntarily provide to us when inquiring about our dogs, applying for a service dog prospect, therapy dog, or companion puppy, or requesting stud services for approved females:

• Contact Information: Your full name, co-applicant or caregiver name, email address, phone number, and city/state/ZIP code.
• Disability & Health Information (Voluntary): Applicants may voluntarily describe a disability, mobility condition, or daily assistance needs (such as spinal cord injury, Multiple Sclerosis, or cerebral palsy). Providing this information is entirely optional. It is used solely to evaluate candidate suitability for service dog tasks, is shared only with Gotham Paw under our common ownership, and is permanently deleted within 12 months if no puppy or service dog placement occurs.
• Living Environment & Daily Routine: Information regarding your residence type (elevator apartment, walk-up, house with yard, townhouse, rural), home ownership status, exercise routine, and schedule.
• Canine & Coat Care Experience: Past experience with dog ownership, training background, familiarity with Spanish Water Dog coat care (never brushed or combed), and veterinary or personal references.
• Breeding & Stud Inquiries: Female pedigree data, AKC/FCI registration numbers, and health clearance certificates (OFA hips, elbows, CAER eye exam, DNA panels) submitted when inquiring about stud services with Dudley.
• Technical Device Data: Standard server and hosting request logs (such as IP address, browser type, and operating system) collected automatically by our hosting platform (Netlify) for site security, form processing, and operational integrity.

3. How We Use Your Information

We use the information we collect solely for genuine kennel operations, service dog evaluations, and puppy placement, including:

• Evaluating prospective service dog handlers, therapy dog teams, and companion families to ensure optimal temperament, task aptitude, and environment matching for our planned Fall 2027 and Spring 2028 litters (Dudley × Molly).
• Coordinating service animal candidate assessments and task-training consultations with our sister program, Gotham Paw, when you apply for a service dog prospect.
• Reviewing pedigrees and health records to evaluate compatibility for Dudley's stud services with approved Spanish Water Dog females.
• Communicating directly with you regarding your application status, litter timing, breeding confirmations, and puppy placement updates.
• Responding directly to your messages and questions submitted to dog@cmejo.com.

4. We Never Sell or Monetize Your Personal Data

We do not sell, rent, trade, lease, or monetize your personal or medical/task-need information to third parties, data brokers, or marketing agencies under any circumstances.

Information provided to Qubits is shared only in the following strictly limited situations:

• Gotham Paw Service Dog Program: When you inquire about or apply for a task-trained service dog, your inquiry is shared with Gotham Paw (under common ownership with Christopher Mejo) to coordinate consultation and task planning.
• Canine Registration & Identification: Submitting required puppy registration and microchip transfer paperwork to the American Kennel Club (AKC) and official microchip registries upon placement.
• Veterinary Records: Providing relevant puppy health records and certificates issued by licensed veterinary clinics during pre-placement examinations.
• Legal Compliance: If required by applicable federal, state, or municipal law, regulation, or legal process.

5. Data Security & Storage

We take reasonable and appropriate technical precautions to safeguard the personal information you submit to us. Data submitted via our online forms is securely transmitted over HTTPS and stored via Netlify Forms and our email provider for dog@cmejo.com. Submitted information is accessed only by Christopher Mejo.

6. Cookies, Analytics & Accessibility Preferences

To understand how visitors navigate our website and to improve accessibility for people using larger text or assistive technology, we use a privacy-first analytics stack:

• Strictly Necessary & Accessibility Storage: Standard browser local storage (localStorage) is used solely to remember your on-page Reading Comfort preferences (larger text size and high contrast) and your cookie consent settings.
• Google Analytics 4 (with Consent Mode v2): Defaults to denied storage until you explicitly grant analytics consent. When enabled, IP addresses are anonymized and no advertising profiling is used.
• Piwik PRO Analytics: Configured to require consent before recording session analytics.
• Microsoft Clarity: Loaded only with consent to identify where people using larger text or assistive technology encounter layout or form friction. All text inputs are masked.

7. Your Privacy Rights

Whether you reside in the European Union, the United Kingdom, California, New York, or elsewhere, we honor privacy requests from anyone who contacts us:

• Right of Access & Portability: Request a copy of all application or inquiry data we hold about you.
• Right to Rectification: Request correction of inaccurate or outdated contact or household details.
• Right to Erasure: Request permanent deletion of your application, inquiry, or email records at any time.
• Right to Withdraw Consent: Withdraw consent for analytics via the button above, or withdraw your puppy application by emailing dog@cmejo.com. We respond to all requests within one month (the statutory GDPR deadline).

8. Updates to This Policy

We may occasionally update this Privacy Policy to reflect changes in our kennel operations, service animal programs, or applicable legal requirements. The updated policy will always be posted on this page with an updated effective date.

9. Contact Us

If you have any questions regarding this Privacy Policy or how your personal information is handled, please reach out directly: